Executive Assistant
Area and Site: Paris Garden

Description

Title: Executive Assistant

Job Type: Permanent

Location: UK - Paris Garden

 

Role:

Provide confidential executive assistance, business and administration Support and proactively assist the SVP Sales Europe & India, in the operation of the business objectives.  Act as the initial interface between the above (and Senior members of Leadership Team) and internal departments and employees, external clients and companies.

Responsibilities:

  1. Provide confidential executive assistance, business and administration support to SVP Sales Europe & India, and proactively assist the to ensure smooth operation of the business objectives.
  2. Act as the initial interface between the above and internal departments and employees, external clients and companies.
  3. Provide confidential, timely and accurate coordination of calendar schedules, email and required.
  4. Compile and manage complex travel itineraries.
  5. Actively support visiting members of the Global Leadership Team.
  6. Management and organisation of internal and external Company events, including  Company Kick Offs, European Sales Kick Off, National Sales Meeting, Sales Incentive Programmes, Customer Hospitality.
  7. Assist in the management of Sungard Availability Services’ Travel Policy and Procedures.
  8. Work supportively with colleagues, operating in a collegiate manner at all times and in line with the Company’s values.

Profile:

  • 5 years previous experience in a PA/EA role, supporting one or more senior executives (VP level or above) within a large and complex organization. Essential.
  • Able to demonstrate a high degree of initiative and proven experience in acting independently without specific direction. Essential.
  • Experience of dealing with confidential and sensitive information. Essential.
  • Extensive experience of complex diary management. Essential.
  • The ability to build strong internal and external relationships and deal with people at all levels. Essential.
  • Able to communicate clearly and professionally in all written correspondence. Essential.
  • Exceptionally well organized with the ability to be flexible in prioritizing deliverables and planning workload. Essential.
  • Proven ability to multi-task and work under pressure in a fast-paced environment. Essential.
  • Ability to handle challenging diary management activity. Essential.
  • Great attention to detail and commitment to the highest level of quality. Essential.
  • Proven ability to consistently deliver to agreed timescales and able to work autonomously. Essential.
  • Able to proactively anticipate needs of the team and ensure smooth running of a busy environment. Essential.
  • Strong IT skills and ability to demonstrate competence in Microsoft applications including Outlook, Word, PowerPoint and Excel. Essential.
  • Demonstrates professional behaviors and acts with the highest level of discretion and integrity. Essential.
  • A 'hands on' approach and the ability to handle a wide variety of ad hoc duties is a must. Essential.
  • Confident and resourceful in the face of challenges. Essential.
  • A positive and ‘can do’ attitude with a commitment to excellent service standards. Essential.
  • Flexible on working hours and understanding of business demands. Essential.
  • Willing to travel to London to attend meetings as required. Essential.
  • Candidate must be eligible to work in the UK and complete BS7858 British standard screening prior to joining company.
Other:
  • Sungard Availability Services offers a high growth environment with excellent compensation and immediate eligibility for our 401(k), health/dental insurance, educational assistance, and more.   Sungard AS is an equal opportunity employer. Minority/Female/Disability/Veteran
  • Ability to meet the physical demands of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Employment is contingent upon successful completion of the background investigation and pre-employment drug screen.


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